Digital Document Delivery (D3) by Pitney Bowes
docSense offers Oregon a cost-effective way to leverage the
capabilities and cost savings of Electronic Funds Transfer
through an Automated Clearing House (ACH). Perhaps more importantly,
the Electronic Reporting and Payment feature of D3 allows
authorized agencies the ability to view their reports online
instead of receiving them in hard copy.
The XML-based architecture of D3 facilitates
job reporting without modifying internal procedures. D3 efficiently
redirects the workflow information back to the authorized
department or organization for online posting to simplify
the workflow process.
"D3 satisfies Oregon's immediate need to display
designated reporting while also providing the infrastructure
for an eventual migration to EBPP--for tax refunds to citizens,
for example--or for any other kinds of transactional communication
between the government, business and residents of the state,"
says Karl Schumacher, president of Pitney Bowes docSense.
"Digital Document Delivery will enhance efficiency
in the state government while adhering to the Governor's sustainability
agenda," agrees Russ Bass, Project Coordinator for the State
of Oregon's Publishing and Distribution Department.
Digital Document Delivery gives Oregon the
ability to leverage their existing legacy applications by
utilizing print streams or other standard output formats to
convert and direct data to the proper delivery channel from
an XML data repository composed by the State’s authorized
organizations or departments.
The database is also used to electronically
trigger ACH transactions for accounts payable to vendors doing
business with the state. D3 triggers and processes ACH transactions
from the banking details contained in the enrollment database.
The state utilizes the ACH for direct deposit of payments
made to Vendors.
Report recipients receive an E-mail notification
that a report exists along with a hot link to the URL. The
reports viewed on the web include any failed transactions,
which are generated as a failsafe. The disbursing department
can then check the quality of their data to determine why
the transaction failed and correct those errors.
"State agencies should now be able to accomplish
both electronic and hard copy document changes at the print
end with greater efficiency and in a more timely fashion,"
says Bass.
Other value-added processes are being implemented
at the print end--including StreamWeaver and other mail hygiene
products from Pitney Bowes.
"We are creating a more cost effective approach
for hard copy output-- including mail hygiene, mail merge,
print/finish management and reorientation of documents--all
of which have traditionally been accomplished at the legacy
mainframe end by systems analysts," says Bass. "We will now
be able to make choices prior to print about how we want documents
output."
Pitney Bowes Inc. is a $4 billion global provider
of integrated mail, messaging and document management solutions
headquartered in Stamford, Connecticut. The company serves
over 2 million businesses of all sizes in more than 130 countries
through dealer and direct operations. For additional information
about Pitney Bowes, please visit our website at www.pitneybowes.com.
Pitney Bowes docSense is the global premier
solutions provider for the creation and distribution of efficient
and effective documents in paper and digital form. For more
information on docSense please visit http://docsense.pb.com
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